How to Make Powerpoint Sharing Like Google Docs
PowerPoint collaboration helps y'all to stay in sync and work together. Microsoft has added these features to PowerPoint to aid solve problems with shared PowerPoints. Multiple users can work in the aforementioned presentation at the same fourth dimension.
Picture show this:
You're working to wrap up a presentation for a class project or work group. You're passing the file back and forth using e-mail or file-sharing and it'due south hard to stay in sync on the project. Pretty soon, you've got multiple copies of the aforementioned file floating around with inconsistent changes.
You may be wondering: tin you share a PowerPoint? The answer is aye. Microsoft PowerPoint has added many collaborative, online features in its contempo versions.
Collaboration means that y'all can invite and piece of work with others inside the PowerPoint app instead of passing files effectually.
In this tutorial, I'll teach you how to use the PowerPoint sharing features to piece of work together on a single PPT file online.
How to Quickly Interact on PowerPoint Presentations (Sentinel & Learn)
In this video, I'll bear witness you lot how to become started with saving a file to the cloud, every bit well every bit working with others on editing the same presentation. You lot'll larn to invite other users to collaborate and what to expect when working together in PowerPoint.
Keep reading to find out more nigh how to get started with PowerPoint collaboration, including a totally free option to utilise Microsoft Office Online.
Microsoft Office, Explained
Yous might be wondering what's possible when information technology comes to collaboration. To understand that let'southward talk a bit about the various versions of Microsoft Office.
Back in the 24-hour interval, Microsoft Office was easy to understand. Every few years, Microsoft would release a new version of Office and labeled it according to the year of release, such as "Excel 2016" or "PowerPoint 2013."
Times are different now though. The apps are updated frequently. Microsoft is substantially responding to competitors similar Google Drive and Dropbox Newspaper. Here are the various current versions of Office that are available to use:
- Microsoft Office Online. These are the web-browser based versions of the Microsoft Part apps, including PowerPoint. They're complimentary to use, and you can call up of them every bit Microsoft's answer to Google Drive.
- Microsoft Office 365. Much similar Adobe's Creative Deject, Microsoft now offers a subscription-based model to use the Office suite. Pay a monthly fee, and you'll get admission to all the Office apps and consistent updates.
- Microsoft Office Home & Student. This is most like the traditional model, where you pay a one-time fee for the app and accept it to employ.
All these can work with Office collaboration, just it helps to consider that your collaborators may be using a different version.
The all-time news is thatMicrosoft Office Onlineis available to everyone, for gratuitous. This ways that anyone tin can create a Microsoft account and utilise it to collaborate with other Function users.
Also, yous might have heard of Microsoft OneDrive.This is Microsoft's deject storage service (think Dropbox.) You'll need OneDrive to save your PowerPoint file for collaboration. You can get 5 gigabytes of OneDrive storage for complimentary with a Microsoft account.
Gear up to Share
Let'due south swoop into collaboration in PowerPoint. A great mode to brainstorm is by saving your presentation in OneDrive.
A PowerPoint saved on your computer is accessible only to you. By saving it online, you tin set a collaborative editing PowerPoint. This is how to share a PowerPoint with multiple users.
To save a presentation in OneDrive, become to the File > Save As menu in PowerPoint. When the Save Every bit menu appears, click on Online Locations. From the Place dropdown, choose OneDrive. Proper noun your file, then click Save. This volition save your presentation to the deject then that others can collaborate with you.
Now that you've got your file saved, you need to get in a shared PowerPoint. That means you'll need to invite some other users to collaborate with you lot on the presentation. Detect the Share button most the upper right corner and click on it to invite others to your presentation.
At present, you lot'll see a new window where you can add others to your PowerPoint presentation. From your list of options, click on Invite People. On this menu, you can add together the e-mail addresses of your collaborators.
You lot tin can also control how to work on PowerPoint together here. The Can Edit check box controls whether others can make changes. Get out it checked if you want a collaborative editing PowerPoint. But if you want users to see a view-only copy, uncheck information technology.
Office Online is gratis to use. You can invite someone who doesn't subscribe to Office 365. Past creating a Microsoft account, they tin bring together and collaborate on your presentation.
Once you press Share, the recipient will become an electronic mail with a link to collaborate on the presentation. Keep calculation more than users to create a truly collaborative presentation. You're set up to start collaborating with others in the same presentation file.
PowerPoint Team Collaboration Options
How you collaborate with your squad in PowerPoint is up to you. This could be as unproblematic equally asking someone to visit the link and review it. But in that location are plenty of options to work within of the file at the same time.
PowerPoint collaboration is useful if you're working all at one time on the same projection. For example, you might all be on a videoconference completing changes together.
First, someone will receive the link and click on information technology. This opens upwards Office Online. Once more, this is a version of Role that doesn't crave downloading an app.
From here, at that place are two options. Both are on the Editing dropdown.
- For bones edits, click Editing on the menu. This lets you make changes right inside Office Online.
- Merely if yous demand a full suite of features, click Open in Desktop App. This launches the PowerPoint app if it'due south installed.
If you've got a desktop version of PowerPoint, information technology'southward your best selection. The full set of features and tools will exist available to work with presentations. Office Online is keen for viewing and quick edits, only the desktop version delivers more.
In one case the online or desktop app is open, it's time to go to work. Any changes that you or others make will appear in real time. Function Online defaults to an auto-save option, and then the slides relieve each fourth dimension they're changed.
Every bit yous piece of work with your global team, there won't exist any delay in the changes condign visible. This is how to work on PowerPoint together to bulldoze great results.
View PowerPoint Collaborators
Wondering how to collaborate on PowerPoint? It helps to know exactly who'south on your team. When you're working in the desktop version of PowerPoint, you can click on the Share button again. A list of users and their permissions will announced.
This way, you can runway who has access to your shared PowerPoint. You lot can likewise tell whether they've got View or Edit access to your slides.
For Function 365 users, there are more options, like chatting with users from the sidebar. You tin e'er click Share to manage who is able to piece of work on the file and change their editing permissions.
No affair which version of PowerPoint you use, collaboration works all-time with OneDrive. Inviting collaborators within the PowerPoint interface makes it much easier to share. That's always truthful, no matter which PowerPoint version each of your team members is using.
Acquire More than Nearly Making PowerPoint Presentations
How do y'all interact when working with others? Do y'all like to apply PowerPoint's built-in features to share and interact, or practise you prefer using apps like Dropbox to pass files back and forth?
Outside of collaboration, in that location are plenty of other great PowerPoint tutorials on Envato Tuts+ that can aid y'all build your presentation skills. Check out these PPT tutorials to learn more:
Or, browse through our best PowerPoint template designs on Envato Elements and GraphicRiver. They give you plenty of creative slide designs to build a great presentation with rapidly.
Need Assistance? Catch Our Making Swell Presentations eBook (Gratuitous)
Yous can discover more than information in our eBook on making great presentations. Download this PDF eBook at present for FREE with your subscription to the Tuts+ Business Newsletter.
It'll help you lot chief the presentation process, from initial creative ideas, through to writing, design, and delivering with bear on.
Collaborating in PowerPoint Made Like shooting fish in a barrel
Many have wondered: can you share a PowerPoint easily? Equally you can see, the reply is aye. With PowerPoint's born features, you lot can share slides with the world. This means that your PowerPoint collaboration can span the world.
Your team doesn't even have to have the PowerPoint desktop app. Download i of our premium PowerPoint templates, and then utilise them with PowerPoint collaboration features. Thank you to Office Online, your squad tin view and make edits from anywhere. This article focused on how easy it is to piece of work together inside PowerPoint.
Editorial Note: This post has been updated with contributions and a video from Andrew Childress. Andrew is a freelance instructor for Envato Tuts+.
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How to Make Powerpoint Sharing Like Google Docs TUTORIAL
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